Easy-to-Set up
Easy-to-learn
Easy-to-Use

Using cutting-edge technologies has resulted in a rich graphical user interface which is intuitive and consistent throughout the Practice Management (PM) software application, making it a very easy application to learn and use. Efficient use of a provider’s time while scheduling, and prompt and accurate billing can directly and heavily impact the productivity of a medical practice, as well as its financial health and patient satisfaction.

Therefore, sophisticated billing and scheduling software such as Abraxas PM (Practice Management) is essential in success of any medical practice.

Scalable

Multi-Specialty, Multi-Location, Multi-Practice capability

Flexible

• Accommodates multiple Fee Schedules
• Macros to bill common groups of procedures
• Create your own specific rules or coding recommendations
• Keep up to 2 months of financial periods open at any time

Patient Portal

Save administrative time and reduce errors by allowing patients to enter their own demographic, social, medical and other data. Patient Portal improves communications with patients resulting in increased patient satisfaction.

Automated appointment Reminder

This feature allows you to link to a third-party automated appointment reminder system to reduce no-shows and ease staff workload.

Powerful Appointment Scheduler

• Book single or multiple appointments
• Schedule multiple resources simultaneously
• Drag and drop to easily move appointments to another time or provider
• Quick search for open times
• Search by provider, resource or department
• Search for first available appointment
• Check for conflict of schedule
• View a mixed schedule of resources, locations or providers by day, week, or month
• Track cancelled, no-show, and rescheduled appointments

Color-coded Scheduler

The color-coded design of the Scheduler provides users with an efficient visual tool for quick and easy search through the appointment calendar, and maximum efficiency in booking appointments.

For example:

• Green-Hold for new patient
• Yellow-Hold against new patient

Authorization Tracking

• Attain and track authorizations request while booking the appointment
• Authorizations can be tracked by insurance carrier, CPT, ICD9, or specialist
• Authorizations can be linked to appointment reasons, insurance carrier or patient financial status
• Track authorization’s status: approved, denied, suspended, pending or expired

Alerts

Pop-up messages can be set to quickly alert the staff of any concern at time of booking or check, such as:

• Outstanding account balance or bad debt
• The need for special authorization from the insurance carrier
• The need for fasting for specific Appointment type
• Patient Recalls

Efficient Patient Check-in

• Ability to import demographic data from the Patient Portal module
• Collect, post and generate co-pay receipts real-time
• Identify problem accounts via on-screen alerts

Real-time access to co-pay information at time of check-in

Eliminate Superbills

Electronic Billing is initiated directly out of charting, eliminating the need for a paper Superbill.

Automatic E&M coding

Increase medical billing by calculating accurate E&M level of service coding

Electronic Data Interchange (EDI)

Abraxas PM software works with various entities for Electronic Data Interchange, such as:

• Electronic Billing
• Electronic Remittance Advice (ERA)
• Electronic Verification of Eligibility

Detect Claim Errors

Abraxas PM Software allows for preprocessing of medical claims and editing them for ANSI compliance prior to submission to minimize payer rejections, resulting in quicker turn around and improved cash flow

Generate Follow Up Documents

• Generate Patient Statements
• Generate payer follow up letters
• Generate patient follow up and collection letters

Powerful Collections

• On-screen access to A/R Reports with multiple filters based on various collection criteria
• Filtering functionality allows for easy identification of problem accounts
• Different Collection Views include:
  • Per Patient
  • Per Patient-Per Line-item
  • User-defined Collection Queues
• Collection Notes per patient
• Collection Action including Tickler items, maintaining Total Balance vs. Payer Share or Patient Share
• Create Account Alerts

Re-billing

Various re-billing options:

• per charge
• per date of service
• per batch

Posting Payments

• Detailed line item posting / Open item accounting
• Smart Payment Posting feature (unique claim numbers to identify open charges)
• Post individual or bulk checks
• Electronic Remittance Advice (ERA) Posting
• Lock-Box Payments

Patient Recalls & Reminders

• Recalls can be scheduled for any future interval, or can be based on incomplete orders, test results, expiring authorizations, exhausted Rx or routine patient health maintenance needs
• Create customized recall letters
• Automatically set recalls based on specific performed procedures
• Post operative reminders
• Document non-compliant patients with recall notices linked to the chart

Referral Tracking

• Create professional referral letters
• Referrals can be tracked by insurance carrier, CPT, ICD9, or specialist
• Track out-bound referrals to additional providers
• Track in-bound referrals to monitor patterns
• Track marketing referrals separate from physician referrals

Reporting

Management and Financial Reports are fast, flexible and interactive with Microsoft Office.

Document Management & Routing

All scanned or incoming documents can be attached to a patient's chart or routed to different staff:

• Radiology/Medical images
• Lab results and reports
• Incoming faxes
• Anatomical drawings
• Patient pictures, driver's license, consent forms, insurance cards
• Insurance EOBs

All outbound documents can be printed, faxed or e-mailed:

• Letters
• Referral slips
• Prescriptions

Inter-office Messaging

Enhance communication with staff through inter-office electronic messaging with advance features such as:

• Send individual or group messages to notify multiple staff members simultaneously
• Create patient-related messages and attach them to patient charts
• Users can have personal folders to manage their internal messages
• Attach images and documents to your internal electronic messages